The platform built for
event staffing and vendors.
Crewbase connects promoters, vendors, and staff — so everyone knows where to be, what to do, and gets paid correctly.
Events are complex. Your tools shouldn't be.
Crewbase is one platform for promoters running events, vendors managing their stalls and staff, and workers who just want to show up, clock in, and get paid right.
Built for every person on site
Promoters
Run your entire event from one dashboard. Invite vendors, manage gate staff, broadcast messages, and see who's on site in real time.
- Vendor and staff management
- Document acknowledgement flow
- Event passes with QR codes
- Broadcast messaging
- Real-time vendor revenue view
- Site map editor
Vendors
Focus on your stall, not your spreadsheet. Manage your staff, set limits per event, connect Square, and track your sales live.
- Square Terminal POS — card and cash payments
- Staff invitations and shift management
- Exclusivity Lock — protect your trained staff
- FWC Award Rate calculator built in
- Jobs marketplace — post shifts and hire staff
- Real-time sales dashboard and transaction history
- Web portal at app.trycrewbase.com
Staff
Know where to be and when. Acknowledge your docs, get your event pass, and clock in with a tap of your phone on an NFC tag.
- Document acknowledgement
- QR code event pass
- NFC clock-in
- Discover Jobs marketplace
- Always free
The easiest way to find casual work at events
No agencies. No chasing. Just show up, clock in, and get paid.
Find work near you
Browse shifts posted by food trucks, market vendors, and event operators. Apply in seconds. No resume needed.
Know before you go
Your event pass, documents, shift times, and location — all in one place before event day.
Get paid right
Your employer sees your clock-in time, your hours, and your rate. No disputes. No "I'll pay you next week."
"Finally an app that actually works for casual event staff. I found three shifts in my first week."
— Casual staff member, Melbourne
Everything your team needs
Pick a role to see what's inside.
Event Management
Create events, manage vendors, track status from one dashboard.
Live Staff View
See who's checked in at your event in real time.
Vendor Invitations
Invite vendors by username and manage approvals.
Document Requests
Request and review compliance docs from all vendors.
QR Scanner
Scan staff and vendor passes at the gate.
Site Map
Upload and share your event site map with everyone on site.
Broadcast Messaging
Send messages to all staff, all vendors, or everyone at once.
Revenue Visibility
See live Square sales from every vendor at your event.
Works with the tools you already use
Square
Accept card and cash through Square Terminal. Every card sale is split between promoter and vendor in real time using Square's app_fee_money — no manual reconciliation, no waiting for payout.
NFC Tags
Staff clock in by tapping their phone on an NFC tag. Physical proof, zero disputes.
Everything in one place
NFC Clock-in
Staff tap their phone on a tag to clock in. No disputes, no buddy punching, no paper.
Event Passes
Every approved staff and vendor gets a QR code pass. Gate staff scan to verify entry.
Document Flow
Send docs, get them acknowledged. No chasing. No printing. No excuses.
Real-Time Revenue Splits
Promoters set a custom split percentage per vendor. Every card payment is automatically split at the moment of sale — no manual reconciliation, no end-of-night headaches.
Square Terminal POS
Accept card and cash payments directly from the app. Transaction history, refunds, and live sync — all built in.
Jobs Marketplace
Vendors post shifts. Staff browse and apply. Manage applications, set requirements, and build your crew before event day.
FWC Award Rate Guide
Built-in Fair Work Australia minimum rates calculator covering 129 modern awards. Pay right, every time.
Exclusivity Lock
Vendors and promoters can lock their trained staff for 3, 6, or 12 months. Staff accept the lock when joining. Protects your investment in your team.
Broadcast Messaging
Send a message to all staff, all vendors, or everyone on site at once.
Chat
Built-in messaging for every role. No WhatsApp groups. No lost threads.
Gate Staff Access
Dedicated role for gate crew with scan-only access. Simple and secure.
Contractor Management
ABN verification, contractor invoices, and TPAR export — compliance handled.
No more end-of-night cash splits
Set your cut once. Get paid on every sale.
Crewbase splits revenue between promoter and vendor automatically at the moment of payment. No more waiting weeks to get paid. Card transactions settle instantly. Cash is tracked and flagged for collection. Every event closes clean.
Your whole event.
One conversation.
Crewbase has messaging built in for every role. Vendors chat with their team. Promoters message vendors. No WhatsApp groups. No lost threads.
Up and running in minutes
Promoter creates the event
Add your event details, invite vendors and staff, upload any documents that need signing.
Everyone gets onboarded
Vendors and staff acknowledge documents and get their event pass. Promoter approves vendors with one tap.
Event day runs itself
Gate staff scan QR passes. Staff clock in with NFC. Promoter watches vendor revenue roll in live.
Simple, transparent pricing
Pay based on your team size. No hidden fees.
Scales with your team
Start at $9.99/month. Only pay more as you grow.
- Scheduling & shift management
- NFC clock-in & timesheets
- Square Terminal POS (card + cash)
- Real-time revenue splits
- Jobs marketplace
- Exclusivity Lock
- FWC Award Rate calculator
- Identity & phone verification
- Contractor management & TPAR
- Payroll export
- Chat
- Web portal access
- Event passes & gate scanning
Let's talk
- Full event management
- Vendor and staff management
- Real-time revenue splits
- Gate staff management
- Settlement reports
- Site map editor
- Broadcast messaging
- Built-in chat
Support Plans
Add dedicated support to any Crewbase plan
Included free
- Email support
- 48hr response time
- Help centre access
$99/month
- Same-day response
- Phone support during business hours
- Priority ticket queue
Cancel anytime
$299/month
- Dedicated account manager
- Onboarding & training sessions
- 2hr response SLA
- Monthly check-in calls
Cancel anytime
Ready to run a better event?
Crewbase is live on iOS via TestFlight. Android coming soon — join the waitlist to be first.
Get in touch
Have a question or want to learn more about Crewbase? We'd love to hear from you.